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Students failing to meet renewal requirements will not have their scholarship renewed and will lose future eligibility. Students may appeal if they can document extenuating circumstances (such as a family, medical, diagnosed mental health, or personal event which adversely affected their academic performance). Requests are viewed on an individual basis, and approval is not guaranteed. If approved, please note that semesters in which a student did not receive the scholarship due to not meeting the renewal requirements will still be counted against the maximum number of semesters for the scholarship.
A Part-Time Scholarship Appeal Request is appropriate for students who meet all of the following criteria:
If you are enrolled in less than 6 hours, your institutional scholarships will be prorated.
For the WV Promise Scholarship, you may receive a prorated amount for part-time enrollment in your final two semesters of eligibility only. You will be automatically evaluated for part-time WV Promise eligibility, but should notify the WVU Hub as soon as you know you will be enrolled part-time to ensure the scholarship is processed properly before your charges are due.
Degree-pursuant courses are courses prescribed by the Course Program of Study (CPoS). Only degree-pursuant courses determine enrollment status and are eligible for Title IV federal aid and WV state aid.
These courses may be:
For more information about CPoS and degree-pursuant courses, visit our CPoS Definitions webpage.
Students will need to fill out a State Aid Appeal to request to receive Promise while enrolled less than full-time in degree-pursuant courses if you are not in your final year of eligibility. Approval is not guaranteed. More information about appealing your WV Promise Scholarship can be found on the WV Promise Scholarship Appeals website.
If you were unable to meet the renewal requirements for institutional scholarships or the WV Promise Scholarship due to extenuating circumstances, you may appeal for reconsideration through this process. Eligibility for all institutional scholarships and the Promise Scholarship can be appealed. Federal aid and some state aid, including but not limited to WV Higher Education Grant and Pell Grant, may not be appealed through this process.
Eligible aid includes:
Only certain types of WV Promise requests can be approved at the institutional level; other requests have to be sent to the State for review. If documentation needs to be sent to the State, your permission will be requested before forwarding the information. WV Promise requests require third-party documentation. You can find more information on the WV Promise Scholarship Renew Your Scholarship website.
Appealing is an option provided to students who have previously lost their scholarship due to extenuating circumstances that impacted their ability to achieve the renewal requirements for the aid. The appeal gives you the opportunity to request reinstatement of your scholarship based on those circumstances. Again, through this process you must explain the extenuating circumstances that caused you to lose your scholarship in the first place and what you have done to correct this.
Though you are able to appeal for the WV Promise Scholarship, if you choose not to, or if the appeal is denied, the WV Promise Scholarship cannot be reinstated once it is officially lost. You must be meeting renewal requirements before the beginning of the next academic year, or successfully appeal to regain the scholarship, or the scholarship is permanently lost.
Students may be considered for the deferral of their scholarship for a one-year period for reasons other than attendance at another post-secondary institution. Reasons for deferral may include situations such as military service or a medical issue.
Students who participate in a WVU-approved study abroad experience or receive prior approved Transient Coursework to attend another post-secondary institution while remaining a degree-seeking WVU student can defer their scholarship(s) during their time away from WVU. For students participating in a Study Abroad Exchange program, the scholarship can be used if the enrollment requirements have been met at the other institution.
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Students can access the Scholarship Appeal or Deferment Form or the Part-Time Scholarship Request Form in their StudentForms account. For step-by-step instructions, visit our How to Access and Submit a Scholarship Appeal webpage.
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Students who are interested in appealing the Promise Scholarship may do so by submitting the appropriate Scholarship Exception Request. For additional details, please refer to our Promise Scholarship webpage.
Appeals may be submitted once a scholarship has been not renewed at the end of the academic year. Please note that you may take summer classes in order to try to regain eligibility.
Part-Time Requests may be submitted once you are registered for the semester you are requesting, and your enrollment plans are complete. Submitting these requests before you are finished registering or making any enrollment changes delays processing and may impact the scholarship amount.
Deferrals may be submitted once information is available regarding the circumstances. For example, if you receive orders to attend Basic Training, as soon as you receive your orders, you may submit a request.
Once a decision is made, you will receive a communication via your MIX email. This usually occurs within 3 to 5 business days but may take longer during higher volume periods. If more documentation is required, the committee will reach out to you.
Requests are reviewed on an individual basis, and approval is not guaranteed. If approved, please note that semesters in which you did not receive the scholarship due to not meeting the renewal requirements will still be counted against the maximum number of semesters for the scholarship. If an exception is approved, approval is one-time-only and does not guarantee future exceptions will be granted.
You will be notified via your MIX email whether your request has been approved or denied.
If approved, your scholarship(s) will be updated as determined by institutional policy and changes will be viewable on your WVU Portal. You will be responsible for any late fees incurred while waiting for a decision. Approval is one-time only and does not guarantee future exceptions will be granted.
Please note that if your request is denied, all decisions made by the committee are final. You will be responsible for any balance due on your account. For other options to help fund educational expenses, visit our Other Funding Options webpage. To explore private loan options, visit our Private Loans webpage.
You are responsible for meeting all semester payment due dates, with other payment arrangements, until your scholarship eligibility can be confirmed. For more information about making a payment and viewing your charges, visit our Payments webpage.
Potential extenuating circumstances include but are not limited to a medical condition such as student injury, illness, or mental health diagnosis, medical diagnosis of a family member or close friend, death of a family member or close friend, birth of the student's child, divorce, separation, adoption of a child, or other personal difficulties that were unexpected and beyond the student's control.
Please note that financial hardship alone is not grounds for approving these requests, as scholarships are awarded based on academic merit and do not take financial need into account.
Third party documentation is required for institutional and Promise scholarship appeal and/or deferment requests. Third party documentation is not required for part-time requests.
The University respects the privacy of those reporting Prohibited Conduct and will endeavor to respect requests for confidentiality if possible. However, the University has certain legal obligations to address Prohibited Conduct and to prevent its recurrence and, as a result, cannot guarantee confidentiality. When the University must proceed with an investigation against the wishes of a Complainant, the University will take necessary steps to address any safety and other considerations relevant under the circumstances. In determining whether a Complainant’s request for confidentiality can be maintained, the University may consider a range of factors and evaluate the request in the context of its responsibility to provide a safe and nondiscriminatory environment for all members of the University community. If situations are included that pertain to the wellbeing of the student, such as mental health concerns or food or housing insecurities, those may be reported to other departments in the University to allow them to provide support to the student.
If the WV Promise Scholarship requires you to send your appeal to the State, your permission will be requested before forwarding any documents.
Scholarship Appeal or Deferment FAQs
Part-Time Scholarship Request FAQs
Before returning full-time to WVU, you must reach out to the WVU Hub to have your scholarships reinstated. Pending all renewal requirements are met, the scholarships will be reinstated.
No. Students who attend another post-secondary institution, except for students who participate in a WVU-approved study abroad experience or receive prior approved Transient Coursework to study elsewhere while remaining a degree-seeking WVU student, forfeit their first-time freshmen scholarships.
Institutional scholarships will be prorated below 6 credit hours upon an approved Part-Time Scholarship Request Form. The Promise Scholarship is based on University Tuition and University Fees for degree-pursuant hours and will be adjusted accordingly.
Part-time requests may be submitted once you are registered for the semester you are requesting, and your enrollment plans are complete. Submitting these requests before you are finished registering delays processing and may impact the scholarship amount.