For more information visit: emergency.wvu.edu
If you are considering withdrawing from any courses, it is important to contact the WVU Hub and your academic advisor before withdrawing to ensure you understand the consequences of withdrawal. Withdrawing from courses can impact your current and future financial aid eligibility.
Withdrawing from any courses after the add/drop date can impact the student's completion rate percentage for future financial aid eligibility. Students must successfully complete a certain percentage of all attempted credit hours to remain eligible. If a student earns a "W" by withdrawing from a course after add/drop, this counts as attempted hours where the student did not earn a passing grade.
Visit our Satisfactory Academic Progress webpage for more information based on student level. Certain aid programs such as grants and scholarships may also require a student earn a certain amount of credit hours during the academic year to renew the aid in the future.
When a student withdraws from all courses after their aid disburses for the semester, there are three questions to consider:
Refund policies determine how much institutional charges may be reduced when a student withdraws from all courses based on the date of withdrawal.
When a student withdraws from school before completing an enrollment period or falls below the minimum enrollment level for a specific aid type by withdrawing from a class, WVU must determine whether any of the student’s financial aid must be reduced. The federal government mandates that students who withdraw from all courses, officially or unofficially, may only keep federal financial aid earned up to the date of the withdrawal. This also applies to state and institutional financial aid programs.
How much aid is "earned" is based on the length of time enrolled. If more than 60%
of the enrollment period is completed, funds are considered “earned," and no funds
must be returned (i.e. removed from the student's account and returned to the provider
of the aid).
Returning financial aid funds to the provider may generate a balance on the student's account, because it is removal of a financial aid payment which was applying to institutional charges for the semester.
Students owing a repayment to any federally sponsored student aid program cannot
receive any federally supported student financial assistance for future enrollment
periods until repayment arrangements have been made with either the WVU Hub or the U.S. Department of Education.
This applies to all aid programs, including but not limited to:
When a student withdraws prior to completing 60% of the payment period or semester, federal aid is recalculated based on the percentage of the semester that was completed. Based on this calculation, the institution must return the amount of Title IV funds the student is no longer eligible to receive by removing it from the student’s account. Federal Title IV aid is returned in the following order:
The WVU Guarantee was offered to students under the assumption the student will successfully complete a semester. As with other institutional scholarships and waivers, the WVU Guarantee will be reduced in accordance with the tuition reduction (refund) schedule. For example, if a student withdraws from all courses and 50% of tuition and fees are removed, the Guarantee would be reduced by 50%. The tuition reduction (refund) schedule can be found on our Refunds webpage and details how much a student's tuition will be reduced if they withdraw from all courses based on semester, course length, and week or day of withdrawal.
Please note that students who completely withdrawal and are required to complete the readmission process upon their return to WVU will be reviewed for WVU Guarantee consideration based on the eligibility criteria (not renewal criteria).
If a student does not officially withdraw but stops attending the course(s) and receives a combination of all F's, I's, and/or W's, they may be considered an unofficial withdrawal.
After grades post for the semester, these students are sent notification that they must provide documentation from the professor of one of their semester courses to verify they actively participated in at least one course throughout the semester.